Working time, leave and business trips — on the same jobs the work is done on.
The clock runs on a job, not into thin air. Out of it come the target/actual comparison, the overtime account, the leave account and the timesheet for the month.
From the start button to the timesheet — in one place.
Start and stop on a job
Starting the clock means picking the job it runs on; the ticket moves to “in progress” by itself. There is never more than one running session per person, and times that overlap an already recorded session are rejected.
Shift plans and public holidays
A shift defines which weekdays carry how many hours; cyclical patterns such as 2/2 and monthly agreed hours are possible too. Public holidays and shortened days are maintained by each office for itself — they lower the target hours of the month.
Target/actual comparison and overtime
Each person has a period with a shift, leave days and the overtime balance they start from. The month then shows target, actual, leave, sickness and the closing balance, which carries into the next month; corrections made by the office are logged with old value, new value and reason.
Requesting and approving leave
A request states the period and the type — annual leave, unpaid, time off in lieu of overtime, maternity protection. Before it is sent, the application shows the days available; approval deducts them from the yearly account, a rejection releases them again.
Sick notes and an absence calendar
A sick note carries its period and, if wanted, the certificate as a file. If a day of illness falls into leave, the leave day is credited back (§ 9 BUrlG). The calendar shows leave, sickness and public holidays by month or across the whole year.
Business trips in your own car
Trip, purpose and route are recorded, and the distance can be calculated through Google Maps. Kilometres times the rate per kilometre — preset at 0.30 € — give the amount; approved trips are collected and marked as paid out.
What the records are kept against.
§ 16 ArbZG
Record working time beyond eight hours, keep it for two years
§ 3 ArbSchG
Duty to record, from the Federal Labour Court ruling of 13.09.2022
EuGH C-55/18
Judgment of 14.05.2019 on recording working time
§ 17 MiLoG
Start, end and duration of daily working time
BUrlG
Leave entitlement, pro rata calculation, illness during leave
DSGVO
Access limited to your own office, hosted in Germany
What offices ask before they start.
Does this satisfy the duty to record working time?
The record is created day by day with start, end and duration — the form required by § 16 (2) ArbZG and § 17 MiLoG. That working time has to be recorded at all is what the Federal Labour Court derived on 13.09.2022 (1 ABR 22/21) from § 3 (2) no. 1 ArbSchG, following the judgment of the Court of Justice of the EU of 14.05.2019 (C-55/18). Whether a given record suffices in a given case is not for the software to decide.
Does the application warn about overly long working days?
No. A forgotten session is trimmed to ten hours when it is closed, so that no night runs through — that is a safeguard, not a check under § 3 ArbZG. The eleven-hour rest period (§ 5 ArbZG) and the breaks (§ 4 ArbZG) are neither monitored nor reported.
Is there a break button?
No. Whoever stops tracking and starts again later leaves a gap; on the monthly sheet it appears as the break between the first and the last time of that day. A break nobody stopped for therefore appears nowhere.
Does every hour have to sit on a job?
Yes. A work session without a ticket cannot come into being at all, the field is mandatory in the database. In return, every hour knows at the end of the month what it was spent on, and the ticket report shows time per job and per person. For general office time you create a ticket of your own.
How is the leave entitlement calculated?
From the person's target period: the annual days agreed there, pro rata for the months falling into the year, rounded up from half a day (§ 5 (2) BUrlG). The application does not insert the statutory minimum leave by itself — the days sit in the period and are maintained there.
Can a recorded time be changed afterwards?
Yes. Start and end can be added and corrected; overlaps with another session are rejected. We do not keep a change history for the individual session — anyone who needs one should know that in advance. Corrections to the overtime account, by contrast, are logged.
What does payroll get?
A monthly sheet per person: day, start, end, break, duration and a code for leave (U), unpaid leave (UU), sickness (K) and public holiday (F), plus the monthly total and, per day, the time spent on each job. It is meant to be printed and handed on; there is no interface that puts values straight into a payroll program.
Time tracking that knows what was worked on.
Fourteen days free, no payment details. After that the access ends by itself if you do nothing further.